Guide
Which route works depends on your QuickBooks. In the US, QuickBooks Online can read an English PDF or image statement directly. QuickBooks Desktop imports bank transactions from .qbo (Web Connect) files, the only type Web Connect can read; QuickBooks Online accepts the same QBO file in its file upload.
Convert the PDF to a QBO file here and check that it reconciles
QuickBooks Online: Bank transactions → Link account → Upload from file → choose the .qbo file and the account
QuickBooks Desktop (Windows): Banking → Bank Feeds → Import Web Connect Files
Opening balance plus every transaction must equal the closing balance, and every printed running balance must follow from the row above. If anything is off, you see the exact rows, not a silently wrong file.
Make sure the statement period does not overlap one you already imported. StatementLoom warns you when two statements for the same account overlap.
Uploads and everything read from them are deleted automatically 24 hours after upload (or after 7 or 30 days if your workspace chooses), or right away when you click delete. Your statements are never used to train AI models.
Intuit’s US help says QuickBooks Online can upload an account statement as a PDF or an image (JPG, PNG or HEIC) from any bank, as long as it is in English. An AI extracts the transactions, and some items may be flagged for review. Go to Bank transactions, open the Link account menu and choose Upload from file (Intuit).
Intuit describes this upload in its US help. Outside the US, check whether your QuickBooks Online offers it, or use Route 2.
Use this for QuickBooks Desktop, outside the US, or when you want to see the balance proof before anything reaches the books.
In the US, QuickBooks Online can read a PDF statement itself. If that covers you, use it. StatementLoom is for QuickBooks Desktop, for other countries and other software, and for seeing the balance proof first.
| QuickBooks Online PDF upload | StatementLoom | |
|---|---|---|
| Where it works | QuickBooks Online; described in Intuit’s US help | Statements in $, £ or € with day-first or month-first dates; files for QuickBooks Online and Desktop, Quicken, Xero and spreadsheets |
| What it reads | English PDF or image statements (JPG, PNG, HEIC) | Text PDF statements up to 150 pages; scanned or photographed statements are refused |
| Checking the result | AI extraction; Intuit may flag items for review | Opening + transactions = closing, and every running balance, shown before download |
| Output | Transactions in QuickBooks Online | QBO, QFX, OFX, Excel, CSV and Xero CSV |
Source: Intuit, Manually upload transactions into QuickBooks Online, checked 22 October 2026.
Pricing
Every plan includes every format, unlimited clients and unlimited seats. Pages that do not reconcile are not charged. Cancel any time.
For a solo bookkeeper.
Or $288 billed yearly.
+ VAT where applicable. Calculated at checkout.
For teams
For a practice or firm at month-end volume.
Or $950 billed yearly.
+ VAT where applicable. Calculated at checkout.
Just one statement? The free converter handles up to 10 pages a day.
Checked against these pages on 22 October 2026.
QuickBooks, Quicken and Xero are trademarks of their respective owners. StatementLoom is not affiliated with or endorsed by them; their names describe file compatibility only.